Up to Snuff #38: Specific factors that should be present in Progress Reports, Trip Reports, Feasibility Reports and Scientific Reports

Up to Snuff #38: Specific factors that should be present in Progress Reports, Trip Reports, Feasibility Reports and Scientific Reports

By Afua Serwah Osei-Bonsu

Progress Reports:  Progress reports are generally written at specific intervals and are sometimes called “Periodic Reports.”  Progress reports are normally written to management in order for them to make decisions.  (Kennedy, pg. 209).  They are often written to grant funders to report on progress and can be used for funders to make decisions on future funding.  They should include options that are clear, and let management know if things are generally “on track.” (Kennedy, 209) Some have found it nice to incorporate “built in editors” within their work team as persons who regularly review their reports.  Progress Reports should have orienting information, evaluation and overview that includes a thesis and conclusive statement, current status with major actions taken and problems encountered and conclusions that summarizes significance.  (Kennedy, pg. 210)

Trip reports-Trip Reports include an introduction that specifies where was work done and with whom and when and for how long and why.  The introduction is followed by an overall assessment of work done which includes what was done and how and the goals.  A Trip Report also includes a problems and solutions section that details what problems were and were they solved, by whom and when.  The Trip Report closes with a conclusion and recommendations about what work has to be done and what to do in the future. (Kennedy, pgs. 276-279)

Feasibility Reports-Feasibility Reports state what the problem is and what alternatives are being considered.  What are the recommendations must always be included.  What evidence supports their recommendations?  What financial schedule.  What consequences result from recommendations?  What further work?  The general tone of a Feasibility Report is “exploratory,” and “whether the larger project is advisable.  Feasibility Reports can be designed according to special areas such as cost analysis, or physical feasibility or schedule.  One looks at the logic of the conclusion and performs tests. (Kennedy, Pg. 290)  Very often in a company engineers perform feasibility studies, where a manager may look at cost effectiveness. ( Alley, M., 2008, Proposals)

Scientific Reports- can include journal articles, or lab reports or proposals to funders or reports or any of the above.  Many different styles are included in Michael Alley’s, “The Craft of Science Writing.”

Kennedy, George E & Tracy T. Montgomery, Technical and Professional Writing:  Solving Problems at Work, Upper Saddle River, NJ Prentice Hall, Chapters 1-6




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